The Production Coordinator is responsible for tracking all aspects of bulk purchase orders for their brands assigned and updates SAP system on a daily basis. The Production Coordinator is the gatekeeper of all activity that takes place for both pre-production and bulk production for on-time delivery. Collaborates with agent/vendors as well as cross functional team members on a daily basis.
Responsibilities
- Issues PO’s via SAP.
- Maintains accuracy and updates SAP at all times.
- Monitors time & action to be sure all critical deadlines are maintained on both garment & packaging approvals.
- Reviews capacity plans to be sure factory lines are setup in advance & analyzes output per line to be sure delivery requirements are feasible.
- Challenge the agent/vendors as required.
- Maintains supplier matrix and assign factory ID’s as required.
- Maintains and distributes company procedures and onboards new vendors as required.
- Tracks and follows up with suppliers for:
- Fabric submits: counters for quality, lab dips, shade bands, hand looms, strike-offs, and bulk fabric.
- Submits for labels, trims, packaging, buttons, hang tags, etc…in short, all accessories and components relative to final product.
- Fabric and garment and test results.
- Submits for Fit, PP (preproduction) and TOP (top of production) samples.
- Submits for UPC and carton stickers, pass to Production for their co-share with Sales Dept. for scan approval and check to PO for accuracy.
- Packaging developments and submits.
- Tracks bulk materials, trims, and packaging to be in-factory in time to meet factory’s production schedule.
- Manages the procedure for sample preparation for Retail Buyers.
- Understands each retailer’s requirements and provide information to the agent/vendor on packing requirements, ticketing, hanger, etc.
- Arranges PP and TOP sample requirements for internal teams as well as retailers/licensees.
- Initiates and reviews LC & TT payment requests. Follow up with finance on payment release.
- Follows up on delivery schedule and communicates to cross functional teams delivery extensions when necessary.
- Collaborates with imports department on vessel options and confirms shipment bookings.
- Follows up on shipping documents and original documents to arrive to the bank as per company’s timeline.
- Checks shipping documents for accuracy before turning into imports department.
- Initiates and manages chargebacks to agents/vendors for non-compliance.
- Cross trains with production assistant & production associate for career development.
Qualifications
- 3-5 years production experience
- SAP related experience a plus
- Detailed oriented with excellent follow up skills
- Strong Excel skills – minimum intermediate level, Word, and Outlook
- Strong sense of urgency
- Ability to multi task, highly organized
- Embraces a fast-paced working environment.
- Strong verbal & written communication skills.
Annual salary starting at $70,000.
The disclosed salary range is commensurate with experience and does not reflect the total compensation package. Our associates have access to other valuable benefits that our Human Resources team is happy to share with candidates during the interview process.
